Adult Learning Centre — Accessible Information Format Request
Identify a communication format that will make a specific document or instruction easier to use. Setting: Adult Learning Centre.
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14 fields
Name or team reference
Reply email, if needed
Date of record
Document or instruction to adapt
Preferred format, such as large print or plain text
Information that must remain included
Preferred way to receive or review the adapted material
Learning session and classroom reference
Teaching pack, exercise set or shared device involved
Reading format, room setup or facilitator coordination needs
Team or role responsible for the next action
Target follow-up date
Current state of this record
Next action and completion evidence
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Overview
Identify a communication format that will make a specific document or instruction easier to use. Setting: Adult Learning Centre.
Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.
The form brings the operational question, local setting and follow-up into one record. It is a starting point to adapt to the way your team works.
When to use it
- Identify a communication format that will make a specific document or instruction easier to use.
- When the local team needs a record of the setting-specific details below.
- When an open item needs a named team, next action and follow-up date.
Before you start
Have this information ready:
- Document or instruction to adapt
- Preferred format, such as large print or plain text
- Information that must remain included
- Learning session and classroom reference
- Teaching pack, exercise set or shared device involved
How to complete it
Identify the task
Document or instruction to adapt. Learning session and classroom reference.
Record the evidence
Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.
Adapt the operating details
Teaching pack, exercise set or shared device involved. Reading format, room setup or facilitator coordination needs.
Review and follow up
Choose a responsible team or role, a realistic follow-up date and the record’s current state. Mark it completed only when the relevant checks have been made.
Field guide
- Document or instruction to adapt · Required
- Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.
- Preferred format, such as large print or plain text · Required
- Describe the format that will help, such as large print, plain text, audio, or Braille. Example: Large print, 18-point font.
- Information that must remain included · Required
- List essential details that must not be removed. Example: Contact information, deadlines, or instructions.
- Preferred way to receive or review the adapted material · Optional
- State how you want to receive or review the adapted material. Example: By email, printed copy, or in person.
- Learning session and classroom reference · Required
- Example: Session 2B, Room 104
- Teaching pack, exercise set or shared device involved · Required
- Example: Digital skills pack, Exercise Set 3, Shared tablet
- Reading format, room setup or facilitator coordination needs · Optional
- Example: Large print handouts, U-shaped seating, Two facilitators needed
Fictional example
Illustrative planning example — replace with your own information
All names, references and values below are invented for illustration.
Adult Learning Centre · Accessible Information Format Request. A coordinator prepares a record for the next operating session. The first draft identifies the reference below and leaves the case open until the task evidence is reviewed.
- Current state of this record
- Open for review
- Learning session and classroom reference
- Evening literacy session, classroom A
- Teaching pack, exercise set or shared device involved
- Large-print exercise pack, edition 3
- Team or role responsible for the next action
- Session coordinator
Limitations and review
- Submitting the form records the answers in your Klarstig workspace. It does not approve, send or carry out the next action by itself; routing, notifications and documents work only if you configure them.
- It is a starting point. Check the questions, wording and any requirements that apply to your organization before you publish it.
What this form asks for
This template has 14 fields in 4 sections (contact and reference, accessible information format request, adult learning centre and ownership and follow-up); 8 are required. Among other things it asks for document or instruction to adapt, preferred format, such as large print or plain text and information that must remain included. You can change, remove or add any field before you publish.
Contact and reference
- Name or team referenceRequiredShort text
- Reply email, if neededEmail
- Date of recordRequiredDate
Accessible Information Format Request
- Document or instruction to adaptRequiredShort text
- Preferred format, such as large print or plain textRequiredLong text
- Information that must remain includedRequiredLong text
- Preferred way to receive or review the adapted materialLong text
Adult Learning Centre
- Learning session and classroom referenceRequiredShort text
- Teaching pack, exercise set or shared device involvedRequiredShort text
- Reading format, room setup or facilitator coordination needsLong text
Ownership and follow-up
- Team or role responsible for the next actionShort text
- Target follow-up dateDate
- Current state of this recordRequiredDropdown
- Next action and completion evidenceLong text
Questions
About this template
What should I prepare before completing this form?
Have these references ready: Document or instruction to adapt; Preferred format, such as large print or plain text; Information that must remain included; Learning session and classroom reference; Teaching pack, exercise set or shared device involved.
How does this version fit this setting?
Adult Learning Centre: Learning session and classroom reference; Teaching pack, exercise set or shared device involved; Reading format, room setup or facilitator coordination needs.
What makes a useful completed record?
Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.
Does completing the form carry out the next action?
No. In Klarstig, review the copied form and configure any routing or workflow separately before publishing. A status choice records your statement; it does not approve, send or complete a task.
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PreviewStart here. Change anything.
Use this template as the first draft, then tailor the form and workflow to exactly how your organization works.
Use this template