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Public Garden — Accessible Information Format Request

Identify a communication format that will make a specific document or instruction easier to use. Setting: Public Garden.

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14 fields

Name or team reference

Short Text
Required

Reply email, if needed

Email

Date of record

Date
Required

Document or instruction to adapt

Short Text
Required

Preferred format, such as large print or plain text

Long Text
Required

Information that must remain included

Long Text
Required

Preferred way to receive or review the adapted material

Long Text

Garden bed, path or visitor area reference

Short Text
Required

Plant group, gardening supplies or equipment involved

Short Text
Required

Seasonal timing, irrigation or path-access constraints

Long Text

Team or role responsible for the next action

Short Text

Target follow-up date

Date

Current state of this record

Select
Required

Next action and completion evidence

Long Text

Edit every field

Change labels, requirements, options, validation, sections and confirmation behavior in the Klarstig builder.

Add the workflow

Route submissions for approval, trigger email, generate documents or continue the process after intake.

Connect your systems

Map approved data into your CRM or other connected systems instead of retyping information by hand.

Completed example

Fictional example for illustration. Names, addresses and numbers are invented.

Name or team reference
Alex Rivera
Reply email, if needed
[email protected]
Date of record
November 14, 2026
Document or instruction to adapt
Example answer
Preferred format, such as large print or plain text
Two to three sentences describing the situation, what has already been tried and what outcome is needed, so the reviewer can act without follow-up questions.
Information that must remain included
Two to three sentences describing the situation, what has already been tried and what outcome is needed, so the reviewer can act without follow-up questions.
Preferred way to receive or review the adapted material
Two to three sentences describing the situation, what has already been tried and what outcome is needed, so the reviewer can act without follow-up questions.
Garden bed, path or visitor area reference
REF-2026-0147
Plant group, gardening supplies or equipment involved
Example answer
Seasonal timing, irrigation or path-access constraints
Two to three sentences describing the situation, what has already been tried and what outcome is needed, so the reviewer can act without follow-up questions.

…and more fields in the full form.

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Before you publish

  • Review the 14 questions and remove any you do not need; 8 are required by default.
  • Replace example wording with your organization's names, policies and contact details.
  • Decide who reviews submissions and how quickly people should hear back.

What happens after someone submits

  • Built inThe person sees your confirmation message and the submission is saved in your workspace with a timestamp.
  • ConfigurableAdd email notifications, an approval step, a generated PDF or a connector to another system.
  • ManualYour team reviews the answers and follows up with the person.

Limitations and what needs setup

  • Submitting the form records the answers in your workspace. It does not approve, schedule, charge or reply on its own unless you add that step to the workflow.
  • Email notifications, approval routing, document generation and connections to other systems are available but not switched on until you configure them.

Overview

Identify a communication format that will make a specific document or instruction easier to use. Setting: Public Garden.

Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.

The form brings the operational question, local setting and follow-up into one record. It is a starting point to adapt to the way your team works.

When to use it

  • Identify a communication format that will make a specific document or instruction easier to use.
  • When the local team needs a record of the setting-specific details below.
  • When an open item needs a named team, next action and follow-up date.

Before you start

Have this information ready:

  • Document or instruction to adapt
  • Preferred format, such as large print or plain text
  • Information that must remain included
  • Garden bed, path or visitor area reference
  • Plant group, gardening supplies or equipment involved

How to complete it

  1. Identify the task

    Document or instruction to adapt. Garden bed, path or visitor area reference.

  2. Record the evidence

    Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.

  3. Adapt the operating details

    Plant group, gardening supplies or equipment involved. Seasonal timing, irrigation or path-access constraints.

  4. Review and follow up

    Choose a responsible team or role, a realistic follow-up date and the record’s current state. Mark it completed only when the relevant checks have been made.

Field guide

Document or instruction to adapt · Required
Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.
Preferred format, such as large print or plain text · Required
Describe the format that will help, such as large print, plain text, audio, or Braille. Example: Large print, 18-point font.
Information that must remain included · Required
List essential details that must not be removed. Example: Contact information, deadlines, or instructions.
Preferred way to receive or review the adapted material · Optional
State how you want to receive or review the adapted material. Example: By email, printed copy, or in person.
Garden bed, path or visitor area reference · Required
Example: Bed 3A, Main Path, Visitor Pavilion.
Plant group, gardening supplies or equipment involved · Required
Example: Rose bushes, compost bags, wheelbarrow.
Seasonal timing, irrigation or path-access constraints · Optional
Example: Watering restricted in July; path closed during repairs.

Fictional example

Illustrative planning example — replace with your own information

All names, references and values below are invented for illustration.

Public Garden · Accessible Information Format Request. A coordinator prepares a record for the next operating session. The first draft identifies the reference below and leaves the case open until the task evidence is reviewed.

Current state of this record
Open for review
Garden bed, path or visitor area reference
North entrance and herb bed H-3
Plant group, gardening supplies or equipment involved
Plant labels, watering cans and hand tools
Team or role responsible for the next action
Session coordinator

Limitations and review

  • Submitting the form records the answers in your Klarstig workspace. It does not approve, send or carry out the next action by itself; routing, notifications and documents work only if you configure them.
  • It is a starting point. Check the questions, wording and any requirements that apply to your organization before you publish it.

What this form asks for

This template has 14 fields in 4 sections (contact and reference, accessible information format request, public garden and ownership and follow-up); 8 are required. Among other things it asks for document or instruction to adapt, preferred format, such as large print or plain text and information that must remain included. You can change, remove or add any field before you publish.

Contact and reference

  • Name or team referenceRequiredShort text
  • Reply email, if neededEmail
  • Date of recordRequiredDate

Accessible Information Format Request

  • Document or instruction to adaptRequiredShort text
  • Preferred format, such as large print or plain textRequiredLong text
  • Information that must remain includedRequiredLong text
  • Preferred way to receive or review the adapted materialLong text

Public Garden

  • Garden bed, path or visitor area referenceRequiredShort text
  • Plant group, gardening supplies or equipment involvedRequiredShort text
  • Seasonal timing, irrigation or path-access constraintsLong text

Ownership and follow-up

  • Team or role responsible for the next actionShort text
  • Target follow-up dateDate
  • Current state of this recordRequiredDropdown
  • Next action and completion evidenceLong text

Questions

About this template

What should I prepare before completing this form?

Have these references ready: Document or instruction to adapt; Preferred format, such as large print or plain text; Information that must remain included; Garden bed, path or visitor area reference; Plant group, gardening supplies or equipment involved.

How does this version fit this setting?

Public Garden: Garden bed, path or visitor area reference; Plant group, gardening supplies or equipment involved; Seasonal timing, irrigation or path-access constraints.

What makes a useful completed record?

Ask for the preferred format and practical delivery needs. A diagnosis is not necessary to arrange a larger-print, plain-text or otherwise adapted copy.

Does completing the form carry out the next action?

No. In Klarstig, review the copied form and configure any routing or workflow separately before publishing. A status choice records your statement; it does not approve, send or complete a task.

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